In today’s world documents and records are predominantly in electronic form and need to be controlled from creation to disposition. This is called the “document and record lifecycle.” EDMS software manages this lifecycle from the time documents are created through review and revisions until they are no longer active and are automatically or manually archived and converted into electronic records. When these records are no longer needed, EDMS facilitates secure disposal.

In Vietnam, “paperless office” will be a well-known term and become the most wanted document management model in Vietnam. That is the scenario when our traditional external data becomes digitalised. It will be essential working condition at most working space.

Why FileHold EDMS

FileHold Enterprise document management /document workflow and approval software is the fast track to the “paperless office” for medium to large size organizations with more than 20 users. FileHold Document Management Software boasts outstanding functionality at an accessible price. Its flexibility can connect seamlessly with the majority of Vietnam’s enterprises no matter how big or small. This will enable the market to embrace a true “paperless” solution that will benefit business, and the nation, in years to come. In partnership with FileHold, we will assist organisations in Vietanam to accelerate the digitisation process in general, and digitisation of documents in particular.

Paperless Office Software Benefits For End Users

FileHold software benefits end users processing documents throughout the document lifecycle by reducing the amount of paper that users have to manage and by automating workflow and tracking results.

1. Centralized file storage – Provides a centralized repository to maintain current and effective versions of critical business documents.
2. Document Lifecycle Control and Audit Trails – FileHold Software provides a structured way to track documents as they move through the document lifecycle. Version control and audit trails provide control and accountability as to when and how documents where modified.
3. Find Vital Documents Faster- The advanced document search and retrieval features ensure that users are more productive than ever before as the search time for vital documents decreases dramatically.
4. Distribute Information Faster – FileHold software makes it easy to distribute documents to employees and 3rd parties as they access files in a secured, central location using a standard web browser.
5. Simple to Use – The simple and intuitive interface ensures that users can take full advantage of the scanning and document management features with little or no ramp-up time. View the online documentation.
6. Information Sharing & Collaboration – Teams need to communicate, share files, and work together in order to get their work done. Team members often need to work with people from other teams and divisions to complete tasks. Our web based architecture helps you find, communicate, and collaborate with people no matter where they are located.
7. Task co-ordination – Ability to centralize work tasks to be completed on documents, files or projects and to quickly bring workers from all sides of a project on the same page.

Download EDMS brochure